Conditions of Participation

 

[axiomata media]

 

These Conditions of Participation apply to all participants accepted into the [axiomata media] residency programme.

 

The programme is organised by Inštitut abeceda.abeceda, Dunajska cesta 10, 1000 Ljubljana, Slovenia, operating as .abeceda Institute, hereafter referred to as the Organiser.

 

1. Acceptance and Confirmation

 

Admission to [axiomata media] is subject to formal acceptance by the Organiser. 

 

To accept the offered place, the applicant must confirm participation in writing within the stated deadline and confirm that they have read and accepted these Conditions of Participation and the applicable participation fee and payment obligation.

 

Participation becomes confirmed when the Organiser receives this confirmation. An invoice is issued following confirmation of participation.

 

If confirmation is not received within the stated deadline, the Organiser may release the applicant's place.

 

 

2. Participation Fees and Payment

 

The applicable participation fee is stated in the application information and confirmed upon acceptance.

 

A one-time administrative fee applies to confirmed participants and is charged in addition to the participation fee. Where payment by instalments is agreed, the administrative fee is payable with the first instalment.

 

Where payment by instalments is selected, the participant remains responsible for the full agreed participation fee according to the communicated payment schedule.

 

Failure to meet the agreed payment schedule may result in suspension or termination of participation.

 

Scholarships, reductions, or alternative payment arrangements apply only where confirmed in writing by the Organiser.

 

 

3. Withdrawal and Refunds

 

Where a participant qualifies as a consumer and a statutory right of withdrawal applies under applicable consumer protection legislation, the participant may withdraw from the participation agreement within fourteen (14) days from its conclusion, without giving a reason, by sending an unequivocal statement of withdrawal to the Organiser at info@abeceda.io. 

 

This applies in the event of:

– withdrawal before or after the programme has commenced;

– withdrawal during the programme;

– non-attendance or partial participation;

– cancellation by the participant;

– inability of the participant to complete the programme.

 

Where payment by instalments has been selected, withdrawal or non-attendance does not release the participant from the remaining agreed payment obligations.

 

These provisions remain subject to any mandatory rights available under applicable law.

 

 

4. Programme Commitment

 

[axiomata media] is conceived as an integrated residency combining independent artistic practice, collective exchange, online seminars, and in-person programme activities.

 

Participants are expected to:

– attend and actively engage with scheduled programme activities;

– present and discuss their research or artistic practice as required by the programme;

– meet communicated artistic, research, and administrative deadlines;

– prepare materials requested for presentations, documentation, or programme communication;

– maintain professional communication with mentors, participants, collaborators, and the coordination team;

– arrive adequately prepared for rehearsals, presentations, and performances where applicable.

 

Participants are responsible for informing the Organiser as early as possible of circumstances affecting their participation.

 

 

5. Programme Schedule and Changes

 

The Organiser may make reasonable changes to the programme where required by artistic, academic, organisational, logistical, technical, or other circumstances.

 

Changes may include adjustments to:

– seminar dates or times;

– mentors, moderators, or collaborators;

– programme sequence or format;

– presentation schedules;

– venues;

– festival activities;

– online or in-person delivery.

 

Where possible, participants will be informed of significant changes in advance.

 

Reasonable adjustments that do not materially alter the overall character of the residency do not constitute cancellation of the programme or automatically give rise to a right to reimbursement.

 

 

6. Research and Artistic Presentations

 

Participants are responsible for the content and preparation of their own research and artistic presentations.

 

The form, duration, format, and scheduling of presentations may be adapted to the requirements of the programme and festival.

 

Participation in [axiomata media] does not guarantee publication, external dissemination, or presentation by any third-party journal, publisher, institution, or platform unless such an opportunity is separately confirmed in writing.

 

Any editorial or publication process offered in collaboration with an external partner may be subject to separate selection, editorial review, deadlines, and conditions.

 

 

7. Auditors

 

Auditors may attend the programme activities specified for the relevant edition and participate in discussions where appropriate.

 

Unless otherwise explicitly agreed, auditors:

– do not present their own research or artistic project;

– are not included among the programme's documented presentations;

– do not receive an individual artistic production allocation.

 

 

8. Festival Participation and Travel

 

Participants attending the in-person programme are responsible for their own travel, accommodation, insurance, visas, meals, and related personal arrangements unless explicitly stated otherwise in writing. Participants joining the programme online are responsible for ensuring adequate internet access, equipment, and technical setup required for their participation.

 

Participants are expected to attend, either in person or online as applicable, the festival activities, presentations, rehearsals, laboratories, or other sessions relevant to their project according to the communicated schedule.

 

 

9. Public Programme Information

 

[axiomata media] includes public artistic, research, and educational activities.

 

Information necessary for presenting and documenting the programme may therefore be made publicly available, including:

– participant names;

– biographies and professional affiliations;

– titles and descriptions of research or artistic projects;

– choir, ensemble, collective names and members;

– programme credits;

– photographs supplied for programme purposes.

 

Such information may appear in programme books, publications, websites, press materials, social media, festival communications, and institutional archives.

 

Further information is provided in the [axiomata media] Privacy Policy.

 

 

10. Photography, Recording and Documentation

 

Programme and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes connected with the presentation, communication, documentation, and archival record of [axiomata media] and its associated activities.

 

Such documentation may remain publicly accessible as part of the artistic, research, institutional, and historical record of the programme.

 

Where a specific use requires additional permission or licensing, this will be addressed separately.

 

 

11. Intellectual Property

 

Participants retain copyright and other intellectual property rights in their original research and artistic work unless otherwise agreed in writing.

 

By participating in the programme, participants authorise the presentation of materials submitted for the purposes of their participation and their reasonable use in programme documentation, communication, and archival materials.

 

Participants are responsible for ensuring that materials submitted or presented by them do not unlawfully infringe third-party rights and for obtaining any necessary permissions.

 

Publication or extended reproduction of a participant's work beyond ordinary programme documentation will be subject to separate arrangements where required.

 

 

12. Professional and Academic Conduct

 

Participants are expected to maintain professional, respectful, and academically responsible conduct throughout the programme.

 

Serious misconduct, harassment, repeated disruption, plagiarism, material misrepresentation, or substantial breach of programme obligations may result in restriction or termination of participation.

 

Where appropriate, the participant will be informed of the issue and given a reasonable opportunity to address it.

 

Termination resulting from a serious breach by the participant does not automatically create a right to reimbursement, subject to applicable law.

 

 

13. Cancellation or Material Changes by the Organiser

 

If the Organiser cancels the programme in its entirety, participants will be informed as soon as reasonably possible and appropriate arrangements concerning participation fees already paid will be communicated.

 

Where circumstances outside the Organiser's reasonable control affect individual seminars, presentations, personnel, venues, festival activities, or practical components, the Organiser may provide an alternative schedule, format, venue, collaborator, or comparable programme activity where reasonably possible.

 

 

14. Privacy and Data Protection

 

Personal data is processed in accordance with the [axiomata media] Privacy Policy and applicable data protection legislation.

 

 

15. Applicable Rights

 

These Conditions and participation in the programme are governed by the laws of the Republic of Slovenia, without prejudice to any mandatory consumer protection or other rights applicable to the participant under Slovenian, EU, or other mandatory law.

 

Nothing in these Conditions is intended to exclude or restrict rights that cannot lawfully be excluded under applicable consumer or other mandatory legislation.

 

If any provision of these Conditions is found to be invalid or unenforceable, the remaining provisions remain applicable to the extent permitted by law.

 

 

16. Contact

 

Questions concerning these Conditions may be addressed to:

.abeceda Institute
Legal entity: Inštitut abeceda.abeceda
Dunajska cesta 10
1000 Ljubljana
Slovenia
Tax number: 70408653
Registration number: 6016316000
info@abeceda.io

 

Version: August 27, 2026

Effective from: August 27, 2026